Privacy Policy
Consent on Personal Data & Privacy
This Privacy Notice explains how Kakitangan.com (owned by Coastal Hectare Sdn Bhd) handles the personal information you provide to us on websites controlled by Coastal Hectare Sdn Bhd.
Basically
Every company has its terms. These are ours.
Security
This website takes every precaution to protect our users’ personal information. When users submit sensitive information via the website, your information is protected both online and offline.
While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user information offline. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific function – such as customer support – are granted access to personal information.
All employees are kept up-to-date on our security and privacy practices. Every year, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. Finally, the servers that we use to store personally identifiable information on are kept in a secure environment.
Finally, the security access from your company – as employee you can only access your own data; as a manager you can access limited data of your employee and as HR personnel you are the data controller of your company: you can access the data you input on behalf of your employee into Kakitangan.com.
The database of every company is created separately, no users can access to the data of other companies.
If you have any questions about the security of our website, you can send an email to support@kakitangan.com.
Basically
In short, we believe it’s more secure than offline document handling, in paper or digital.
Data Collection and Usage
Personal information includes information that could be used to identify you and which is submitted via the Kakitangan.com website. This may include your name, your phone number, your e-mail address, your company name and your date of joining. All Personal Information are processed on our behalf by our related/affiliate companies as well as external service providers, where necessary.
The information is collected for the following purposes:
- Enable the functionality of the end to end human resource information system that is chosen and used by your company, such as the leave application system, payroll, benefit management and others;
- Enable Kakitangan.com to provide products or services (such as your benefits or insurance) to your company should your company required it from Kakitangan.com;
- Enable Kakitangan.com to recommend and provide you with the products or services you may potentially acquire with your instruction;
- To continuously improve Kakitangan.com’s products and services offered to you.
Kakitangan.com may also collect information about your visit to its website without you actively submitting any information through various channels such as cookies. The collection of information through cookies may optimize your experience of the Kakitangan.com website and help Coastal Hectare Sdn Bhd collect statistics and analyse trends that will help it to continue improving the website in future.
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We use the data to improve our system design and service offered to you. We do not sell your data.
Data Sharing
- To our subsidiaries, associated or related companies or their respective employees, professional advisors, agents or representatives;
- To third-party service providers, suppliers and vendors. For example: When using world-class cloud hosting services which involves the transfer of personal data to a foreign datacentre for safekeeping; and when instructed by your company to send certain information to potential benefits providers (such as insurance companies) in order for you to obtain the benefits (such as insurance services); and other relevant scenarios.
- To comply with all applicable laws, rules, regulations, guidelines and/or legal requirements;
- To litigate, defend or respond accordingly to an actual or potential lawsuit or queries involving regulatory and non-regulatory bodies; and
- To generally protect the rights and property of Kakitangan.com and to ensure the technical competence and functioning of our systems.
Basically
The data is hosted at world class engineering cloud. Only upon your instruction of getting service (e.g. insurance) from third party vendors, we will send needed data to them. This is similar to any insurance agent or broker.
Updating Personal Information
If a user’s personally identifiable information changes such as the email address, we provide a way to correct, update or remove personal data that is provided to us. This can be done at the Employee Profile section of the website or via email to support@kakitangan.com. A user’s personal information can also be updated based upon data provided to Kakitangan.com from their employer.
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You may update your data, as legally required.
Consequences of Failing to Supply Personal Data
You may choose whether or not to provide your Personal Information to us. If you choose not to do so, you may not be able to take advantage of certain services that depend on Personal Information, such as the leave application system, or the benefits (e.g. insurance) provided to you by your employer.
Basically
If an insurance vendor doesn’t get your data they cannot sell you the insurance service.
External Links
This website may contain links to other sites. Please be advised that Kakitangan.com is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
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The service from other websites have their own policies and you should refer to them for any questions or concerns.
Data Retention
As an active user of Kakitangan.com, your data shall be kept for a minimum of 7 years in accordance with Malaysian law. This data will be stored on our servers for this period of time and every effort shall be made to ensure the necessary security of said data.
If in the future you cease your utilization of our service, you may make a formal request to us by emailing support@kakitangan.com to remove your stored data from our servers. We will scrub any reference of your data from our servers and close any accounts associated to you or any entities you represent.
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While you actively use Kakitangan.com, we keep your data for 7 years. If you don't use it, you can email us to completely remove it.
Legal Disclaimer
Though we make every effort to preserve your privacy we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our website.
By accessing, using or continuing to access or use our websites, you are indicating your acceptance to be bound by the terms and conditions of this Policy and consent to us processing your personal data in accordance with the terms and conditions of this Policy. If you do not accept the terms and conditions stated herein or disagree with the way we collect and process your personal data, please do not use or access our websites. We reserve the right at our sole discretion at any time to immediately suspend and/or terminate the use of our websites by any person in the event such person refuses to grant or withdraws his consent for us to process his personal data.
Basically
Please don’t sue us 🙂
Contact Information
If you have any questions or suggestions regarding our use terms, please contact us at:
Coastal Hectare Sdn Bhd (201401036129 (1112266-U))
35B Jalan Bukit Desa 5
58100 Kuala Lumpur
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Please contact us if you have any questions or suggestions.
